Hot Job: Entreprenista is hiring a Freelance Virtual Assistant

Entreprenista is seeking a highly skilled Virtual Assistant to join their dynamic, women-led team. The ideal candidate is a detail-oriented, tech-savvy professional with excellent communication skills and a passion for helping and supporting others. The ideal candidate is adaptable, proactive, and able to juggle multiple tasks efficiently in a fast-paced startup environment. Experience with community management, ai, and/or event coordination is a plus.

This role offers an exciting opportunity to contribute to numerous areas of the business and the chance to learn in an entrepreneurial environment where you’ll be making a significant impact. This is a freelance/contract position starting at 20 hours per week, with the potential to increase to 30-35 hours. The specifics of the weekly schedule are flexible/negotiable.

Responsibilities of Virtual Assistant

Administrative and Data Management

• Maintain back-end systems and member records across multiple platforms
• Data entry tasks related to weekly and/ or monthly metrics reporting
• Pull or compile data reports from various systems and cross-check data
• Support in the maintenance of numerous data and task/project trackers
• File organization and document management
• Utilizing AI technology to help streamline and optimize processes

Programming and Events Support

• Assist the community manager with the coordination and execution of community events, including creation of planning documents and trackers, calendar invitations, asset creation and organization, etc.
• Manage event-related tasks using ClickUp and other project management tools
• Occasionally join zoom events to assist with back-of-house tasks such as admitting guests to the meeting, managing the chat box, Q+A, polls, etc.
• Create content and promotional materials using pre-designed Canva templates
• Deploy event recap emails and upload event recordings to their member platform

Community Management Support

• Schedule and post content in their private community platform, according to the editorial calendar managed by their community manager
• Assist in the building out of mass email communications in the EMS platform, Klaviyo
• Assist the community managers and member support coordinator in the monitoring of their in-bound member communication channels (direct messages, email, etc.) – occasionally assist in light customer service responses, using pre-approved templates
• Place orders for swag rewards to members of their ambassador program
• Research and information gathering, as needed
• Support any and all other day-to-day membership and community management tasks

Check : UKG Sales and Marketing Internship Opportunity for Summer 2025

Eligibility

• 1+ years of experience working as a virtual or executive assistant..
• Strong organizational skills and keen attention to detail.
• Track record of working in a fast-paced, dynamic environment.
• Above-average verbal and written communication skills – sharp grammatical and formatting skills.
• Self-motivated, high sense of urgency, proactive team player with a bias for action, even when details are still evolving – able to define and execute projects independently.
• Process and data-oriented individual who can easily identify inefficiencies in processes and provide enhancements and/or new and more intuitive solutions.
• Proficiency in G-Suite, especially Google Sheets.
• A digital native and fast learner on platforms such as Canva, Zoom, Circle, Klaviyo, Typeform, et al.
• Experience working with CRM / CMS platforms is a plus.
• Experience working with ai technology is a plus.

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